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Activity 23 Reading and Writing Practice

Indexing and Alphabetizing
Indexing has to do with the arrangement of names on the folders or on cards. The
folders and cards are arranged alphabetically for filing and finding. The following rules are
some of the standard rules for filing.
Individual names. Names of individuals are indexed by the last name (the surname)
first, then the first name then the middle initial or middle name, if any

Example Indexing Order
Name Gallagher, Patrick D
Patrick D. Gallagher
A. Put these names in indexing order:
Name Indexing Order
1. Alfred M. Amell
2. Grace R. Glad

3. J. Thomas Williams
4. R. D. Riddell
5. Francis Smith

Business Names. The names of businesses, institutions and organizations are indexed
as they are written unless they have the name of an individual. When the individual’s name is
part of a firm name, index by putting the last name first, then the first name, and the middle
initial or middle name, if any.

B. Put the following names into indexing order:
Name Indexing Order
1. Atlantic Service Station
2. Earl A. Stone Book Publishers
3. General Department Store
4. James A. Carson Company
5. J. M. Morgan Sign Company
6. Rose and Peter Beauty Supplies
7. Rose Peter Beauty Shop
8. Rose’s Beauty Salon
9. Stone Book Publishers