Page 53 - ภาษาอังกฤษสำหรับเจ้าหน้าที่สำนักงาน

A Day in the Office 2-43

10. Thomas Mike Stilec Florists
Alphabetical Order: Names are alphabetized by comparing each letter in the names. If the
first names are alike, compare the second names. If there is no second name, the single name
is filed first. The rule of ‘nothing before something’ is used.

C. Put the following in indexing order:
Name Indexing order
1. Carson Brothers

2. J. Carson

3. James Carson

4. Carson

5. J. B. Carson

Letters used as words. Consider any single letter as a word.

D. Put the following in indexing order:
Name Indexing order
1. R&B Auto Service

2. NCR Accounting Company

3. Pacific Car Company

4. N A P A Jobbers

5. Roberts and Brown Sales

Activity 24 Reading Comprehension
Below is a step-by-step checklist to use when filing material.
Step 1: Inspection. Read or scan the material.
Step 2: Indexing. Determine which name, number or subject to use for filing the material.
(This is important because poor indexing means poor finding and loss of time.)
Step 3: Coding. Coding is the act of marking or highlighting the name, number or subject.
(Make cross-reference sheets at this point.)
Step 4: Filing. Put the files into the folders.
(The files should appear chronologically with the latest date on the top.)