Page 69 - ภาษาอังกฤษสำหรับเจ้าหน้าที่สำนักงาน

Office Automation 14-59

6. Administration & security: Any IT system needs to be regulated6 and 6. ออก​กฎ​
policed.7 Users require different levels of authorization,8 with certain more ข้อบ​ ังคับ

sensitive functions/documents being available only to selected users/ 7. ตรวจ, รักษา

administrators. Document management systems will also have backup systems 8. การอนุญาต,
in place in case of mishaps.9
การให้อ�ำนาจ

Beyond this, they may include a whole host of possible features, including 9. โชคร​ ้าย,
multiple platform support, multiple/customizable interfaces,10 workflow อุบัติเหต

modules, file/format conversations, etc. Prices vary accordingly and solutions 10. โปรแกรม

should be carefully matched to organizational requirements. There is also ​ ต่อป​ ระสาน

an open source system called OpenKM that, despite its somewhat misleading
use of the term “knowledge management”, seems to have gathered a
significant degree of popularity.

Compared to non-electronic systems, the document management systems
offer reduced operational costs, improved efficiency and speed of retrieval,
improved consistency, and more safely (both in terms of file backups and
security measures). There are hundreds of systems out there, each with their
own strengths and weaknesses. The points to consider are: purchasing/ set
up costs, types of features, training, upkeep, ease of use etc. Be sure to as-
sess each one in light of your specific needs and your organizational pro-
cesses. (Frost 2010)

Source: http://www.knowledge-management-tools.net/document-management-systems. html. Retrieved on 18 February 2013.

Activity 34
Answer the following questions.

1. W hat are the points to consider when using each of varieties of document management
system?

2. G ive 3 examples of the differences between non-electronic systems and the document
managem ent systems?